Invoicing & Tax

How invoice numbers are generated, whether tax applies, when an invoice fires automatically, and what payment terms default to.

Changes here apply to new invoices only — INV-3810 through INV-4010 keep the numbering and rate they were created with.

Invoice Numbering

Resolves Open Item #1 — the format every invoice number will follow.

Prefix

Format

Sequence digits

Reset sequence

Financial year start is set on the Company Profile page.

Next invoice number

INV-2026-4011

Tax

Resolves Open Item #2 — whether tax is calculated on invoices, and at what rate.

Tax applicable on invoices

Turn off if your jurisdiction doesn't require it, or you're not yet registered.

Tax name

e.g. VAT, GST, Sales Tax

Rate (%)

Pricing shown as

Registered under the Tax ID set on Company Profile →

Invoice Trigger

The single most important setting on this page — decides when an invoice generates automatically.

On delivery confirmationRecommended

Invoice generates automatically once Dispatch captures a valid proof of delivery. You bill after the customer has the goods in hand.

This matches how Accounting is currently generating invoices

On order confirmation

Invoice generates as soon as the customer's PO is confirmed — before production starts. Better for large B2B jobs that need a deposit or upfront billing.

This matches how Accounting is currently generating invoices

Manual only

Nothing generates automatically — every invoice is created by hand from the Accounting module.

This matches how Accounting is currently generating invoices

Payment Terms

The default due date and late-fee policy applied to every new invoice.

Default terms

Custom — days until due

Charge a late fee on overdue invoices

Applies once an invoice passes its due date with a balance remaining.

Fee type

Amount

Grace period (days)

Reminder timing for overdue invoices is set separately in Notifications & Alerts →